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  • Writer's picturecalvin gordon

How to add Stock in QuickBooks Point of Sale


Girl shopping and a POS machine is next to her

QuickBooks POS is a popular software that is usually used in retail businesses. If your business uses QuickBooks, then you and your employees will need to know how to create/add items in it.


1. Open QuickBooks


To open QuickBooks Point of Sale software, quickly double click its icon that you have on your Point of Sale system and wait for it to load.



Interface of opening QuickBooks


2. Choose user name and enter your password


Select your appropriate user name then proceed to enter your password.



Interface of QuickBooks Log in page


3. Press 'Item List'


Move the cursor to the extreme left and select the third blue button with 'Item list' written on it.


QuickBooks Point of sale interface of clicking on item list

4. Click 'Add'


Move the cursor to the top right-hand corner and select 'Add'.


Interface of QuickBooks Point of Sale item list page

5. Enter 'Item Name'


Click in the box that reads 'Enter Item Name' and type in the name of your item. For this tutorial, we'll just say the name of the item is Cash drawer.


Interface of QuickBooks  POS adding inventory page


6. Enter 'Type'


Select 'Inventory' if you are selling products and 'Non-inventory if you are providing services. We'll select 'Inventory' for this tutorial.



Interface of QuickBooks  POS adding inventory page typing in type


7. Add 'Department'


Now, add a department for the item you have selected. For example, Pepsi could go in a department called 'drink'; therefore, you can type in drink for this instance. For the purpose of this tutorial, we'll use Point of Sale Systems as our department.


Interface of QuickBooks  POS adding inventory page typing in department


8. Continue to enter 'Item Description' (optional)


You can just go in more details about the item such as how many individual items the package contains or its colour etc. However, when you click in this box, if the department you entered does not yet exist, you'll be prompted to click 'add a department'. When this request pops up, click 'add a department' and continue entering the description.


Interface of QuickBooks  POS adding inventory page typing item description

9. Enter price of item


Type in the selling price of the item. How much do customers need to pay to purchase the item from you?


Interface of QuickBooks  POS adding inventory page with price of item price


10. Enter cost (optional)


You may choose to enter the cost of the item. How much did it cost you to purchase this item from a vendor/seller?


Interface of QuickBooks  POS adding inventory page typing in average cost of item


11. Type in the amount of the item you have in stock


This section is very important. If you sell Pepsi for example, count the individual amount you have in stock and type in this value. Let's say when you counted, you realized that you have 40 in stock. The point of sale software will auto-deduct from this value when customers purchase Pepsi. If you have a barcode


Interface of QuickBooks POS adding inventory page typing in quantity of items


12. Scan Item


Click in the space for 'UPC' and scan the item's barcode. This will ensure that when you are cashing out, you won't have to search for the item in the software; instead, you'll scan and go.




Interface of QuickBooks  POS adding inventory page scan in item to put in UPC


13. Click 'save' or 'save and new'


Click 'save and new' if you want to continue adding more items or simply 'save' if you are done adding items.




Interface of QuickBooks  POS adding inventory page pressing save


You can decide to enter other information in but those are not necessary if you don't want to fill in all the information asked. We trust that you now know how to add a new item in QuickBooks Point of Sale software.


If you need a Point of Sale System in Jamaica, then you can contact/Whatsapp us at 876-338-3103 or email us at info@primotechja.com to purchase one from us.


If you need QuickBooks Point of sale software installed, then you can contact/Whatsapp us at 876-338-3103 or email us at info@primotechja.com to purchase it from us.






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